THE ASSEMBLY PROCESS
- Circle group assignments were determined by a computer programmed
to seek diversity in age, geography, group affiliation, and youth-adult
balance. Originally we planned for twenty-two circle groups. Finally
we had twenty, due to staff and delegate cancellations in the last two weeks before
the conference.
- Each circle group had no more than 14 people and an assigned
facilitator. Each group had its own meeting room available all week as
desired.
- Each circle group was offered an exercise designed to introduce
techniques for reaching a consensus on difficult values questions.
- A requirement of the conference was that circle group members eat
breakfast together. Staff member Jeremy Taylor made available suggestions
on encouraging sharing and discussion of night dreams among the group
members during breakfast. These breakfasts were important in the "binding"
of each group.
- The circle groups were asked to address the issues involved in four
theme areas: Who? Why? What? and How/When? (This last one was
combined into one circle group meeting due to time pressure.) Using the
outline of issues provided to each circle group facilitator, the groups were
asked to try to reach consensus on as many of the issues as they could. The
groups were able to come to consensus statements on most of the questions
addressed.
- If a group finished its work on one theme area, they were able to move
on to the next one, or give themselves free time as they wanted.
- If a group could not reach a consensus in the time allotted, they were
invited to draft majority and minority views, or not report at all on that issue.
- All circle group reports were written on both 81/2 1 9 x 11 " paper and
on newsprint. The newsprint was posted in the Concert Hall lobby so people
could follow the direction of the reports, and so that everyone could see the
material the Fair Witness was working with in framing motions.
- Groups which came up with "creative ideas" during their meetings which
could not be easily fitted into their consensus statements were invited to
submit those to our Creative Ideas Bank. These are included in this report
for your information. (Appendix C)
- Groups that developed proposals they felt might influence other groups'
deliberations could circulate those proposals on our "Rural Route"-a
message system between groups developed by our administrative staff.
- Many circle groups developed detailed proposals for the structure of the
proposed new section and youth organization. There was not enough time
left at the end of the assembly to give these proposals the consideration they deserved. The
Youth Consultant intends to hand these proposals over to the new
Youth Adult Committee for their consideration in formulating structural
proposals over the next year.
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- The Fair Witness, Rosemary Le Page, received the consensus
statements of the circle groups, reading them over with a representative of
the group to insure that the group's meanings and intentions were understood.
- With the assistance of the Moderator, Parliamentarian, and several staff
members, the Fair Witness reviewed and tabulated the consensus statements,
and decided on a list of motions to be presented. Motions arising from
agreements reflected in two-thirds or more of the circle group reports were
framed as "Consensus Motions". Motions arising from broad areas of
agreement reflected in less than two-thirds of the circle group reports were
framed as "Debatable Motions".
- Two persons, David Williams (youth) and Wayne Arnason (adult)
rotated the roles of Moderator and Parliamentarian.
- The usual GA format of microphones designated for "Pro", 'Con' and "Procedural" was used.
- "Consensus Motions" were presented for the ratification of the whole
group. Debate on their substance was not allowed. The Fair Witness could
be questioned about the wording of the motion, and her understanding of its
intent and meaning. Amendments could be offered to change spelling,
grammar, or clarify the intent of the motion. These were usually accepted
by the Fair Witness and the whole group without the necessity of further
formalities.
- "Debatable Motions" were handled in the usual style, with the same
time limits on debate and presentation of amendments as at the UUA GA.
- The whole group frequently resorted to use of the "Committee of the
Whole" to consider the sequence, wording, or degree of support for a motion
before considering it in formal session. This helped considerably.
- The Whole Group sessions followed each individual circle group
discussion on a theme question. The assembly moved constantly from circle
group to whole group.
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It was the belief of the Youth Assembly Planning Committee and of the
Common Ground Staff that worship would be a critical component in the
success or failure of the youth assembly. We recognized that Unitarian
Universalists do some of their deepest spiritual work together in business
meetings. We also recognized that Common Ground would be a place for
midwifing, and a place for consoling those bereaved; a place for honoring sharp
differences, and a place for discovering unforeseen unities; most of all a place
for celebrating hard work, the work of the people, the real meaning of "liturgy."
Our worship services were diverse in style and theme, but unified in their
thoughtfulness and power.
The opening service on Monday followed a fairly traditional high church
pattern, with a sermon by Nada Velmirovic and Oren Peterson, and the ritual
sharing of water, adapted from the ceremony developed at the 1980 Women's
Convocation.
Our midweek service Wednesday evening divided the assembly into male and
female. The two separate liturgies celebrating that difference became one song,
one light, as the women processed back into the Carleton Chapel lighting the
candies of a long corridor and large circle of men.
An afternoon service on Thursday honored in song, film, and prayer the
memory of those who died at Hiroshima during the same week as Common
Ground, thirty-six years before. We looked beyond our own work, and tried to
find the connection to the only real work there is, the peace of the world.
At the conclusion of the business session Thursday evening at which the
dissolution of LRY was voted, we assembled in the Chapel for a service
invoking the history, the present, and the future of our youth movement. Seven
generations of youth movement leaders from Gordon McKeeman to Lisa
Feldstein reflected on the meaning of their experience, and the names of those
who made the liberal religious youth movement a vital force in the denomination
over the century were spoken. One candle was left unlit for the future. And the
sky cried rain all night.
On Saturday, in brilliant sunshine, we ended Common Ground by tying our
best hopes for the new youth movement to dozens of helium balloons. Some
flew, some caught in the trees, and some never got off the ground. We walked
across the "common ground" we had brought to Carleton from our home ground,
earth spread across the piles of newsprint upon which were written our
decisions. Many picked up the common water and earth we had brought to take back home.
Matins each morning, and a compline service most evenings, completed the
round of worship that framed our days.
Our business sessions pointed us in a direction, but it was our worship services
that gave us a vision, and it is the vision that our delegates are bringing home.
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The final business session of Common Ground was
held Friday night. The last morning, Saturday morning,
was devoted to "Bring the Vision Home." Each delegate
was given a large button with our logo, colors, and that
motto inscribed on it.
Each of the district delegations, and the group of at-large delegates, were asked to gather for two hours that
morning to consider two things:
- their best single
suggestion for how we could have improved the
Common Ground business process.
- an action plan for their districts, with attention paid to
what the delegates would do in the first week, the first
three months, the first six months, and the first year after
returning home.
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During the five days of Common Ground, there was one evening and one
afternoon of "free time," i.e. non-compulsory non-business time.
The Planning Committee wanted to take advantage of the excellent youth
programming talent that had been gathered together at the assembly, and so
during the "free time," workshops were offered for delegates to
participate in as they wished. The workshops offered included:
- Disarmament and UU Youth
- Robert Alpern and James Olson
- Beginning a District YAC
- with sharing from the Thomas Jefferson, Pacific
Southwest, and Michigan District YAC members.
- Fall Program Ideas for Locals
- Dream Work
- Church/Youth Group Politics
- a simulation exercise led
by the Pacific Southwest YAC
- Workcamps/International Youth Opportunities
- Cheryl Markoff and David Williams
- Peacework
- Barbara Moore, Jim Eller, Robert Alpern, James Olson
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Other free time options included facilities available at
Carleton College (a pool, tennis, the snack bar), an
excursion to Northfield, a soccer game, two rock music
movies, and a final night dance with live bluegrass
music. Quiet time was also an alternative.
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rewarding (3) fun (7) beautiful (2) a physical strain /
worth the trouble (3) hard work (8) historic (2) terrific (3)
loving (5) tiring (7) interesting (4) quite an experience (2)
learning (6) meeting people (5) wonderful (10) moving
caring (4) very emotional (4) friendship (3) inspiring (2)
excellent (2) great (15) tough / warm / a good time /
necessary / very good (4) making a contribution (2) an
accomplishment (4) a great place (2) one of the best
things I've ever done / busy (2) satisfying fulfilling /
uplifting / encouraging / existing / important (2)
depressing / thought provoking / a lot of tension / exciting
(I 1) no sleep / enlightening as to the wide-spread youth
problem / tears never far from my eyes / a building sense
of UUism unbelievable, a dream (2) high pressure /
involving / intense (2) something I'd never want to do
again, but worth it / exhilarating (5) exhausting (7) better
than I had dreamed fantastic (7) tense / joyous /
challenging (2) a great personal experience (8) something
I'll never forget (2) an education / ecstasy / scary / I loved
it! a high / heart warming / an honor / a privilege / a must
/ trust / like being on holy ground / terrific / what I
pictured / growing (3) more wonderous than I ever
expected . . . .
(From the Evaluations of Common Ground)
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To Appendix D - Evaluation Sheets
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